Job Introduction

We are a school for pupils aged 4-11 with learning difficulties, many of whom also have Autism. We are looking to appoint a permanent admin assistant  to help with the smooth running of our school office and support the welfare and wellbeing of our children.

The start date for this position is 1st June 2026.

Duties and responsibilities

Customer Service

• Act as first point of contact for general parent/pupil/visitor enquiries, responding within standard procedures or referring the enquiry to an appropriate destination 
• Contribute to the smooth running of the school’s reception, postal, telephones, stationery and hospitality facilities.

Attendance administration

• Monitor and maintain an accurate record of pupil attendance, producing reports as necessary 
• Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed 

Administration / Finance support 

• Apply a wide range of standard processes and procedures under supervision. 
• Produce and process routine documentation/ correspondence against a broad framework provided by the Headteacher/ other senior staff
• Input and extract staff/pupil information using manual and computer-based systems, including medical information
• Apply basic financial payment procedures to handle cash and record financial transactions

Security 

• Control access to the school in line with the school’s safeguarding procedures, including signing-in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures 
• Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures 

Written communication 

• Write and send email responses that are professional and uphold the school’s vision and values   
• Update and distribute online and offline communications (e.g. letters, newsletters etc) to parents, staff and other stakeholders  

Staff Management and Teamwork 

• Work co-operatively with others towards shared goals 
• Support the induction of new members of the team and contribute to the development of others within the team through sharing knowledge

Welfare

• Undertake welfare support to pupils including the provision of first aid, where appropriate 
• Administer medication as required

Other areas of responsibility 

• Read and follow the relevant school policies
• Undertake training required to develop in the role 
• Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy
• Contribute to the safety of children and young people and protect them from harm

For further information please email recruitment@mapleridge.hants.sch.uk

Completed applications can be emailed to recruitment@mapleridge.hants.sch.uk

 Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.